A ONE-STOP SHOP FOR GAS MANAGEMENT
Gas Purchases and Consumption
- Reflex tap consumption functionality allows for the management and tracking of daily tap consumption or purchases.
- Daily tap consumption is converted to GJs and ties out to the monthly invoice for all gas purchased.
- Reflex has a data sharing agreement with Gas Alberta to allow for an automatic pull of daily values directly into Reflex.
Gas Billings
Reflex reduces the amount of manual entry by automatically pulling in meters reads that are captured through AMR flyovers or real time reads through IOT devices and satellite towers. The process is streamlined by utilizing the Process Assistant and Training Instructor (PATI) who walks the user through various screens and assists in analyzing the data.
AR Collection
AR Collections function allows clients to generate specific service orders based on the status of the customer’s accounts receivable. Starting with a collection letter or phone call, through to the tagging and removal of meters. Along with a full audit trail which records every interaction with the cusotmer.
When using the collections function, a user simply reviews the current status versus the new ‘suggested’ status and upon approval, the user activates various Process Assistant Actions to auto create the required service orders for tagging, lock offs, meter removal, and so on.
Quick Access Query
Users can quickly access all historical information on a specific customer, including all gas and service invoices (and digital copy), payments, agreements, as well as all contact information, notes and email history.
This eliminates the need to hunt through various systems to review past transactions that relate to gas and service invoices, service orders, and financial data.
Gas Balancing
Annual budgeting, monthly gas balancing by tap, sub tap and hypo tap for all gas purchases and gas sales by revenue and GJ. With the ability to reallocate gas between taps and the daily usage, this tool dramatically streamlines the month end balancing procedure.
Dashboards / BI
All of Reflex’s real time data is available for analysis within standard dashboards, which enables management and daily users to quickly view any financial and operational information.
Reflex Analytics turns every data grid into a Pivot Grid which allows users to create charts and ‘custom’ reports.
Portals
- Customer/Member – Access to all invoice and payment history, GJ usage, and member requests.
- Employee – Dashboards, time entry, pay stubs, T4
- Supplier – Invoice submission
Alerts & Notifications
With automated alerts and approval notifications being pushed to the mobile dashboard and email, users can quickly review, approve or decline any routing approval notifications.
Service Orders
With integration to other modules in Reflex, many service orders are automatically generated or can be keyed when required. Manage instructions, materials, labour, 3rd party purchases and billings.
Field services can access the service order through their mobile device.
Infills / Construction / Project Costing
Reflex tracks initial estimates, revisions, change orders, and all aspects of project costing.
All financial and operational information is captured, including purchase orders, subcontracts, rentals, and labour hours.
Inventory Management
Inventory management is a full-cycle solution that tracks stock levels, movements, usage, and performs all inventory related tasks.
Reflex’s forecast purchasing allows users to view past and current usage trends, and Reflex recommends a suggested quantity purchase for short term stocking and long buys.
Asset Management
Manage all aspects of your capital assets from purchase through preventative maintenance and disposal. Reflex allows users to cost time and materials to rental or leased assets as well as owned assets.
Organizations can perform asset utilization analysis to determine the true cost and breakeven on all assets.
Payroll/Human Resources
Payroll is a proven solution which is utilized by our smaller and larger clients. Reflex payroll manages smaller teams of 5 staff, and 500+ employees for our larger clients.
With the Human Resources module, clients manage the full cycle from, onboarding to offboarding and all steps in between, such as reviews and benefits.
Financial Management
Reflex’s financial management modules include GL, AP, AR, PO, and Bank reconciliation. These are core to the enterprise solution, which enables effective financial management across all business systems and processes.